You are required to write a report on Information Management within your chosen organisation or Company ZXY.
Explain:
What type of data is collected, stored and used by the organisation?
A front sheet for task 2
would be useful.
Adapt the sections (a – e) as headings i.e. a) The types of information / data collected,
stored and used by x organisation.
You may wish to concentrate on HR data. More here.
How is the data collected and recorded?
How is this information used by the organisation?
What safeguards are in place to protect data and in particular personal data.
How effective are these safeguards?
Identify the current legislation the organisation should be complying with.
Personal data an employer can keep about an employee:
Employers must keep their employees’ personal data safe, secure and up to date.
Employers can keep the following data about their employees without their permission:
- Name
- Address
- Date of birth
- Gender
- Education and qualifications
- Work experience
- National Insurance number
- Tax code
- Emergency contact details
- Employment history with the organisation
- Employment terms and conditions (eg pay, hours of work, holidays, benefits, absence)
- Any accidents connected with work
- Any training taken
- Any disciplinary action
Employers need their employees’ permission to keep certain types of ’sensitive’ data, including:
- Race and ethnicity
- Religion
- Political membership or opinions
- Trade union membership
- Genetics
- Biometrics, for example if your fingerprints are used for identification
- Health and medical conditions
- Sexual history or orientation
Employers must keep sensitive data more securely than other types of data.
